First Aid Policy

First Aid Policy


1. Aims. 

2. Legislation and guidance

3. Roles and responsibilities

4. First aid procedures

5. First aid equipment

6. Record-keeping and reporting.

7. Training.

8. Monitoring arrangements.

9. Links with other policies.

Appendix 1: list of appointed First Aiders.

Appendix 2: accident report form.

Appendix 3: first aid training log.




1. Aims

The aims of our first aid policy are to:

  • Ensure the health and safety of all staff, pupils and visitors
  • Ensure that staff and governors are aware of their responsibilities with regards to health and safety
  • Provide a framework for responding to an incident and recording and reporting the outcomes

2. Legislation and guidance

This policy is based on the Statutory Framework for the Early Years Foundation Stage, advice from the Department for Education on first aid in schools and health and safety in schools, and the following legislation:

3. Roles and responsibilities


3.1 Appointed person(s) and first aiders

The schools have identified first aiders in both primary and secondary department for both First aid at work and peadiatric. A list of these staff can be found in appendix 1

They are responsible for:

  • Taking charge when someone is injured or becomes ill
  • Ensuring there is an adequate supply of medical materials in first aid kits, and replenishing the contents of these kits
  • Advise if an ambulance or other professional medical help is required

First aiders are trained and qualified to carry out the role (see section 7) and are responsible for:

  • Acting as first responders to any incidents; they will assess the situation where there is an injured or ill person, and provide immediate and appropriate treatment


  • Recording the accident on behaviour watch for the pupil and paper record for the staff member. This is to be reported on the same day, or as soon as is reasonably practicable, after an incident.  Staff accident forms are located in the school office
  • Keeping their contact details up to date

Our school have a number of pediatric and first aid at work staff who are trained. This list can be found in appendix 1. Their names will also be displayed prominently around the school.


3.2 The governing board

The governing board has ultimate responsibility for health and safety matters in the school, but delegates operational matters and day-to-day tasks to the headteacher and staff members.


3.4 The headteacher

The headteacher is responsible for the implementation of this policy, including:

  • Ensuring that an appropriate number of first aiders are present in the school at all times
  • Ensuring that first aiders have an appropriate qualification, keep training up to date and remain competent to perform their role
  • Ensuring all staff are aware of first aid procedures
  • Ensuring appropriate risk assessments are completed and appropriate measures are put in place
  • Undertaking, or ensuring that managers undertake, risk assessments, as appropriate, and that appropriate measures are put in place
  • Ensuring that adequate space is available for catering to the medical needs of pupils
  • Reporting specified incidents to the HSE when necessary (see section 6)


3.5 Staff

School staff are responsible for:

  • Ensuring they follow first aid procedures
  • Ensuring they know who the first aiders in school are
  • Completing accident reports/recording on Behaviour watch.  (see appendix 2) for all incidents they attend.
  • Informing the headteacher or their manager of any specific health conditions or first aid needs

4. First aid procedures

4.1 In-school procedures

In the event of an accident resulting in injury:

  • The closest member of staff present will assess the seriousness of the injury and seek the assistance of a qualified first aider, if appropriate, who will provide the required first aid treatment
  • The first aider, if called, will assess the injury and decide if further assistance is needed from a colleague or the emergency services. They will remain on scene until help arrives. SMT will be called.
  • The first aider will also decide whether the injured person should be moved or placed in a recovery position
  • If the first aider/SLT judges that a pupil is too unwell to remain in school, parents will be contacted and asked to collect their child. Upon their arrival, the first aider/SLT will recommend next steps to the parents
  • If emergency services are called, the office staff will contact parents immediately
  • The first aider / class teacher will complete an accident report form on the same day or as soon as is reasonably practical after an incident resulting in an injury


4.2 Off-site procedures

When taking pupils off the school premises, staff will ensure they always have the following:

  • A school mobile phone
  • A portable first aid kit
  • Information about the specific medical needs of pupils
  • Parents’ contact details

Risk assessments will be completed by the class teacher prior to any educational visit that necessitates taking pupils off school premises.

There will always be at least one first aider with a current paediatric first aid certificate on school trips and visits, as required by the statutory framework for the Early Years Foundation Stage.

It is best practice for least one first aider on go on school trips and visits.  Visit leader to check venue for on-site first aiders

5. First aid equipment

A typical first aid kit in our school will include the following:

  • A leaflet with general first aid advice
  • Regular and large bandages
  • Eye pad bandages
  • Triangular bandages
  • Adhesive tape
  • Safety pins
  • Disposable gloves
  • Antiseptic wipes
  • Plasters of assorted sizes
  • Scissors
  • Cold compresses
  • Burns dressings

No medication is kept in first aid kits.

First aid kits are stored in:

  • Primary wing x 2
  • Secondary wing x 2
  • Reception – waist pack to take the park and main box
  • School vehicles
  • Medical Room
  • School Kitchen

6. Record-keeping and reporting

6.1 First aid and accident record book

  • An accident form will be completed by the first aider/class teacher on the same day or as soon as possible after an incident resulting in an injury
  • As much detail as possible should be supplied when reporting an accident, including all of the information included in the accident form
  • Data regarding pupil accidents will be stored on Behaviour Watch system
  • Staff accident forms will be kept with their personnel file.
  • Records held in the first aid and accident book will be retained by the school for a minimum of 3 years, in accordance with regulation 25 of the Social Security (Claims and Payments) Regulations 1979, and then securely disposed of


6.2 Reporting to the HSE

The Business Manager will keep a record of any accident which results in a reportable injury, disease, or dangerous occurrence as defined in the RIDDOR 2013 legislation (regulations 4, 5, 6 and 7).

The Business Manager or Head Teacher will report these to the Health and Safety Executive as soon as is reasonably practicable and in any event within 10 days of the incident.

Reportable injuries, diseases or dangerous occurrences include:

  • Death
  • Specified injuries, which are:
    • Fractures, other than to fingers, thumbs and toes
    • Amputations
    • Any injury likely to lead to permanent loss of sight or reduction in sight
    • Any crush injury to the head or torso causing damage to the brain or internal organs
    • Serious burns (including scalding)
    • Any scalping requiring hospital treatment
    • Any loss of consciousness caused by head injury or asphyxia
    • Any other injury arising from working in an enclosed space which leads to hypothermia or heat-induced illness, or requires resuscitation or admittance to hospital for more than 24 hours
  • Injuries where an employee is away from work or unable to perform their normal work duties for more than 7 consecutive days (not including the day of the incident)
  • Where an accident leads to someone being taken to hospital
  • Near-miss events that do not result in an injury, but could have done. Examples of near-miss events relevant to schools include, but are not limited to:
    • The collapse or failure of load-bearing parts of lifts and lifting equipment
    • The accidental release of a biological agent likely to cause severe human illness
    • The accidental release or escape of any substance that may cause a serious injury or damage to health
    • An electrical short circuit or overload causing a fire or explosion

Information on how to make a RIDDOR report is available here:

How to make a RIDDOR report, HSE

6.3 Notifying parents

The class teacher / office / SLT will inform parents of any accident or injury sustained by a pupil, and any first aid treatment given, on the same day, or as soon as reasonably practicable.  If a child receives a head injury, the letter on appendix 2 should be sent home with the child.

6.4 Reporting to Ofsted and child protection agencies

The Head Teacher or Deputy Head Teacher will notify Ofsted of any serious accident, illness or injury to, or death of, a pupil while in the school’s care. This will happen as soon as is reasonably practicable, and no later than 14 days after the incident.

The Head Teacher or Deputy Head Teacher will also notify The Stoke and Staffordshire Children’s Board of any serious accident or injury to, or the death of, a pupil while in the school’s care.

7. Training

All school staff are able to undertake first aid training if they would like to.

All first aiders must have completed a training course, and must hold a valid certificate of competence to show this. The school will keep a register of all trained first aiders, what training they have received and when this is valid until.

Staff are encouraged to renew their first aid training when it is no longer valid.

At all times, at least 1 staff member will have a current paediatric first aid (PFA) certificate which meets the requirements set out in the Early Years Foundation Stage statutory framework and is updated at least every 3 years.

8. Monitoring arrangements

This policy will be reviewed by the Senior Leadership Team every year.

At every review, the policy will be approved by the Head Teacher

Links with other policies

This first aid policy is linked to the

  • Health and safety policy
  • Risk assessment policy
  • Policy on supporting pupils with medical conditions